Legal
Privacy policy
Last updated 3 August 2026
Air Note is a meeting recorder. This policy explains what we collect, why we collect it, and the choices you have. We keep it plain on purpose.
Air Note (“we”, “us”) is operated by Harrison Jones. This policy applies to the Air Note iOS app and the airnoteapp.com website.
What we collect
| Data | How we collect it | What we use it for |
|---|---|---|
| Email address | You type it in when you create an account. | To sign you in and manage your account. We sign you in with a one-time code sent to your email — there is no password. |
| Recordings | Captured by your device’s microphone, only while you are recording and only after you grant microphone permission. | To produce the transcript and notes for that recording. See Turning recordings into notes. |
| Transcripts and notes | Generated from your recordings by an AI service, as described below. | To give you the written record, summary, decisions and next steps for each recording, and to answer questions you ask about them. |
| Questions you ask | You type or dictate them in the app. | To search your own notes and return an answer. |
| Profile photo | Optional. You choose it from your photo library or take it with the camera, only after granting permission. | Stored with your account as your avatar. If you ask for an illustrated avatar, it is sent to an AI service to draw it. See below. |
| Subscription status | Reported to us by Apple and RevenueCat when you subscribe. | To unlock paid features. Payments are handled by Apple — we never see your card details. |
| Account identifier | Generated by us when you create an account. | A user ID that links the above to your account. |
We do not collect your precise location, contacts, or browsing history. We do not run third-party advertising or analytics trackers in the app.
How we use your data
We use your data only to provide and run Air Note: to authenticate you, store and sync your recordings and notes, generate summaries, run your subscription, and keep the service secure and reliable. We do not use it for advertising, and we do not sell it.
Turning recordings into notes
Air Note cannot transcribe or summarise a recording on its own. To do it, we send your content to a third-party AI service.
What we send, and to whom
We send the following to OpenAI, L.L.C., based in the United States:
- The audio you record, so it can be transcribed.
- The transcript of that audio, so a summary, decisions and next steps can be written from it.
- Any question you ask in the app, along with the relevant parts of your own notes needed to answer it.
- The photo you choose, but only if you ask Air Note to create an illustrated avatar from it.
OpenAI processes this content under contract, solely to return a result to Air Note. It is not used to train their models, and it is not used for their own purposes. OpenAI is contractually required to protect this content to a standard equal to the protections described in this policy, to process it only on our documented instructions, and to keep it confidential and secure.
We ask you first
Before any of this happens, Air Note asks you. The first time you start a recording, ask a question, or create an avatar, the app shows you what is sent and who it goes to, and you have to tap Continue before anything leaves your device. Nothing is sent to an AI service until you do. If you decline, Air Note will not create notes from your recordings — and you can change your answer at any time in Settings → Privacy policy.
Connecting Claude (optional)
Air Note can connect to Anthropic’s Claude so you can ask Claude about your notes. This connection is off unless you set it up yourself and approve it in the app. While it is connected, the notes Claude reads are sent to Anthropic at the moment you ask, and are handled under Anthropic’s own terms. You can disconnect it at any time in Settings.
Who processes data for us
We use a small number of service providers who process data on our behalf under contract, each bound to protect it to a standard equal to this policy:
| Provider | Country | What it does | What it receives |
|---|---|---|---|
| Supabase | United States | Hosting, database, file storage, authentication | Email address, recordings, transcripts, notes, account identifier |
| OpenAI, L.L.C. | United States | Transcription, summaries, answers, illustrated avatars | Audio, transcripts, your questions, avatar photo (only if you create one) |
| RevenueCat | United States | Subscription and purchase status | Account identifier, purchase status |
| Apple | United States | Payments and app delivery | Purchase and subscription data |
| Anthropic | United States | Answering your questions in Claude — only if you connect it yourself | The notes Claude reads when you ask |
These providers are based in the United States, so your data may be processed there. Where the law requires it, we rely on standard contractual clauses or an equivalent safeguard for that transfer.
How long we keep it
We keep your recordings, notes and account data for as long as your account is active. You can delete individual recordings and notes in the app at any time. If you ask us to delete your account, we remove your data from our systems, subject to any retention we are legally required to keep.
Your choices
- Access and deletion. You can view and delete your recordings and notes in the app. To delete your whole account and data, email us at the address below.
- Microphone and photos. The app only uses your microphone while recording, and only accesses photos if you choose one for your avatar. You can revoke these permissions in iOS Settings at any time.
- AI processing. You decide whether Air Note may send your content to an AI service, and you can withdraw that permission at any time in Settings → Privacy policy.
Children
Air Note is rated 4+ but is intended for a general, working audience. It is not directed at children, and we do not knowingly collect data from children under 13.
Changes to this policy
If we change how we handle your data, we will update this page and change the date at the top. Significant changes will be communicated in the app or by email.
Contact
Questions about your privacy or this policy? Email montgomerymediaco@gmail.com and we will get back to you.